Hello all!
This is just a reminder that all payments for California need to be made by tomorrow (Friday, March 9th).
I am so excited that so many students will be attending! With so many attending, it makes it difficult for me to get back to everyone in a timely manner...so if you could do the following before you email me with questions that would be really helpful:
-Be sure to check the portal. The link is on the choir website. All payments (fundraising, tax credits, credit card payments) should be listed here.
-If you do not see a tax credit payment in the portal that should be there, that means that I have not received a receipt for it. The office tries their best to send me every receipt they receive, but a few fall through the cracks. If you will send me either a digital copy or a photo of the paper copy of the receipt, I will be happy to enter it in the portal.
-If you do not see a fundraising amount that you think should be there, please email me and let me know what you think it should be and I will check that against my records. I am certainly not perfect and it is highly possible that I have missed a few things.
-Please remember there are 3 ways to make tour payments:
1. Tax Credit: this can only be paid in the BFHS front office. Forms are available on the choir website. Just make sure that your students name and "choir tour" are included on the form. A receipt will be sent to me once this is paid and I will record in the portal that the deposit has been made. If you have already paid by tax credit I have received your receipt and I know that your student's deposit has been paid. Only tax credits can be paid through the front office. If money is not tax credit or fundraising, it needs to be paid through the Portal.
2. Fundraising: if your student has participated in one of the choir fundraisers this year, then that money will be applied to the deposit automatically. If the money fundraised is enough to cover the deposit then no extra money needs to be paid. If the amount fundraised does not cover the deposit, then please make sure that the balance needed to complete the deposit is paid in the office if it is tax credit, or through the Portal if it is not tax credit.
3. Any other money needs to be paid through the Portal. A Link to the Portal can be found on the "Tour" page under the "More" tab.
-If you have paid non-tax credit money through the office I cannot record it in the portal. You will need to ask the office for a refund and then make the payment through the portal. This was covered in the original tour letter that was sent home earlier in the year and is available on the choir website.
-If for some reason your student can no longer attend tour, please let me know by Friday, March 9th. The deposit is non-refundable, but you will not be responsible for the balance of the trip.
-If for ANY reason your student is not able to attend tour AFTER Friday, March 9th you are still responsible for paying the $525. All reservations and counts for hotel, travel, workshops, etc will be submitted after March 9th and we cannot change numbers after this date.
Rooming lists will go up after break and students will be able to sign up for rooms. If you have concerns about your students and rooming, please email me and let me know. All rooming requests by students are subject to approval by teachers and parents.
I will also be sending paperwork home after break that includes medical information, participation waivers, permission slips, a final itinerary, packing lists etc.
This is just a reminder that all payments for California need to be made by tomorrow (Friday, March 9th).
I am so excited that so many students will be attending! With so many attending, it makes it difficult for me to get back to everyone in a timely manner...so if you could do the following before you email me with questions that would be really helpful:
-Be sure to check the portal. The link is on the choir website. All payments (fundraising, tax credits, credit card payments) should be listed here.
-If you do not see a tax credit payment in the portal that should be there, that means that I have not received a receipt for it. The office tries their best to send me every receipt they receive, but a few fall through the cracks. If you will send me either a digital copy or a photo of the paper copy of the receipt, I will be happy to enter it in the portal.
-If you do not see a fundraising amount that you think should be there, please email me and let me know what you think it should be and I will check that against my records. I am certainly not perfect and it is highly possible that I have missed a few things.
-Please remember there are 3 ways to make tour payments:
1. Tax Credit: this can only be paid in the BFHS front office. Forms are available on the choir website. Just make sure that your students name and "choir tour" are included on the form. A receipt will be sent to me once this is paid and I will record in the portal that the deposit has been made. If you have already paid by tax credit I have received your receipt and I know that your student's deposit has been paid. Only tax credits can be paid through the front office. If money is not tax credit or fundraising, it needs to be paid through the Portal.
2. Fundraising: if your student has participated in one of the choir fundraisers this year, then that money will be applied to the deposit automatically. If the money fundraised is enough to cover the deposit then no extra money needs to be paid. If the amount fundraised does not cover the deposit, then please make sure that the balance needed to complete the deposit is paid in the office if it is tax credit, or through the Portal if it is not tax credit.
3. Any other money needs to be paid through the Portal. A Link to the Portal can be found on the "Tour" page under the "More" tab.
-If you have paid non-tax credit money through the office I cannot record it in the portal. You will need to ask the office for a refund and then make the payment through the portal. This was covered in the original tour letter that was sent home earlier in the year and is available on the choir website.
-If for some reason your student can no longer attend tour, please let me know by Friday, March 9th. The deposit is non-refundable, but you will not be responsible for the balance of the trip.
-If for ANY reason your student is not able to attend tour AFTER Friday, March 9th you are still responsible for paying the $525. All reservations and counts for hotel, travel, workshops, etc will be submitted after March 9th and we cannot change numbers after this date.
Rooming lists will go up after break and students will be able to sign up for rooms. If you have concerns about your students and rooming, please email me and let me know. All rooming requests by students are subject to approval by teachers and parents.
I will also be sending paperwork home after break that includes medical information, participation waivers, permission slips, a final itinerary, packing lists etc.
****Date change for tour deposit****
In the Tour Invite Letter it states that tour deposits are due Monday, January 8th. School actually resumes on Tuesday, January 9th - so deposits will be due this day.
Here is the link to the tour "Portal". This is where all payments that are not Tax Credit or Fundraising need to be made. Our trip ID is 2141.
https://trip.projectexploration.com/register
Here are your payment options summarized:
- CHECK to Project Exploration (address is located on the Portal)
- CREDIT CARD to Project Exploration through the Portal
- TAX CREDIT (Parents pay at the school on this option either via check, cash or credit card but it is listed in Portal as Tax Credit. Your teacher will take care of this on the Portal side, just make sure the tax credit is paid in the office)
- Fundraising
Tour Invite Letter and Commitment Form
Tax Credit Solicitation Letter
Tax Credit Donation Form